This photography policy sets out the rules and guidelines for taking and using photographs at XVAcademy sessions, clinics, camps and any other XVAcademy events (the “Academy”). The purpose of this policy is to protect the privacy of our students and to ensure that photographs are used in a safe and appropriate manner.

Scope

This policy applies to all staff, volunteers, parents, and other visitors to the Academy who may take photographs of students.

Rules and Guidelines

• Prior permission is required

Any person wishing to take photographs of Academy students must obtain prior permission from the Academy staff. Parents may take photographs of their own children, but they must also obtain permission from the Academy staff beforehand.

• No commercial use

Photographs taken at the Academy may not be used for commercial purposes without the prior written consent of the Academy.

• No identifying information

Photographs taken at the Academy may not include any identifying information, such as the student’s name or age.

• No inappropriate content

Photographs taken at the Academy may not contain any inappropriate or offensive content, including nudity or suggestive poses.

• No social media sharing

Photographs taken at the Academy may not be shared on social media or other public platforms without the prior written consent of the Academy and the student’s parent or guardian.

• Official XVAcademy Use

The Academy will periodically bring in professional photographers to obtain quality photos of our training sessions, camps, clinics and events for promotional purposes of XVAcademy – online and offline.

Conclusion

This photography policy is designed to ensure that photographs taken at the Academy are used in a safe and appropriate manner, and that the privacy of our students is protected. We ask that all staff, volunteers, parents, and visitors to the Academy abide by these rules and guidelines.